Accounting Assistant

Job Details



End Date




Job Description

Are you a detail-oriented person? Do you excel at making sure every "i" is dotted and every "t" is crossed? Put those skills to good use at Heartland Rural Electric Cooperative as our Accounting Assistant and help us achieve our mission of powering rural lifestyles. Pay starts at $20 an hour.

The Accounting Assistant...

  • Handles all accounts payable invoice and credit card charges
  • Tracks all fleet activity and expenses
  • Manages time well and ensures deadlines are met
  • Communicates effectively with outside vendors and Heartland team members

To apply, submit a resume, cover letter, and 3 professional references to or to:

Heartland REC
c/o Human Resources
PO Box 40
Girard, KS 66743

All applications must be received by March 15, 2023. Heartland is an Equal Opportunity Employer.

Major Duties:

  • Processes check requests and expense reports on a regular basis.
  • Accurately reviews all invoices for appropriate documentation, approvals, and general ledger codes prior to processing, and processes vendor invoices.
  • Sort, date stamp, and prepare all incoming invoices for payment.
  • Processes payments accurately and meets all deadlines.
  • Performs monthly reconciliations.
  • Creates, updates, and maintains vendor records ensuring accurate addresses, W-9 tax designation forms, 1099 requirements, and due dates.
  • Maintains files and documentation thoroughly and accurately in accordance with policies and procedures.
  • Performs data entry associated with accounts payable.
  • Reviews and reconciles invoice discrepancies.
  • Audits and processes credit card bills.
  • Maintain fleet records, keeping list current when adding or retiring vehicles.
  • Obtaining documentation needed to license and tag new vehicles.
  • Filing annual reports related to fleet.
  • Reviewing fleet expenses for accuracy prior to processing the month-end allocation.
  • Track fleet maintenance schedules.
  • Desire and willingness to recommend improvements to current processes and to go the extra mile.
  • Addresses and responds professionally to all vendor and other customer requests for information related to all accounts payables responsibilities and transactions.
  • Immediately reports to supervisor any deviations occurring, or that have occurred, from company policies, accounting guidelines or legality in the Accounts Payable function and processes.
  • Performs additional duties as assigned.

Required Qualifications:

  • High school diploma or equivalent is required. Associate's degree in Accounting preferred.
  • Two (2) to Three (3) years of experience with accounts payable or general accounting.
  • Valid Kansas Driver's License is preferred, but not required.
  • Proficient computer experience, including Microsoft Office software (Outlook, Excel, Word, and some Microsoft Access) is required.
  • Ability to complete routine reports and other paperwork, as directed.
  • Ability to apply common sense understanding, and to carry out instructions furnished in written, oral, or diagram form.
  • Strong time management and organizational skills.
  • Knowledge of basic accounting principles.
  • High degree of attention to detail.
  • Strong problem-solving and resolution skills, basic accounting knowledge, and the ability to perform various mathematical computations quickly and with confidence.
  • Ability to communicate clearly and professionally through both verbal and written skills.
  • Ability to organize, multi-task, plan and set priorities with minimal supervision.
  • Ability to work independently and in team settings.

Additional Duties:

Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee(s) holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.

Benefits Information

Heartland offers a friendly work environment with competitive pay and outstanding benefits, including:

  • Affordable health insurance
  • Retirement Savings pension plan
  • 401(k) with employer match
  • Short-term disability insurance
  • Life insurance
  • Paid time off
  • And more!

Notice of Equal Opportunity Employment

We expect employees to be honest, trustworthy, and operate with integrity. Discrimination and all unlawful harassment (including sexual harassment) in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment status. We support and obey laws that prohibit discrimination everywhere we do business. We fully consider all qualified applicants including those with a criminal history.